Documentation

Welcome to Workilo — your digital workshop of specialized AI workers.

Workilo gives you a team of specialized AI workers — called workalongs — that collaborate through structured workflows to take a job from idea to finished deliverable. This guide covers setup, the team, how workflows run, integrations, and billing.

1) Create your account

  • Sign up and verify your email — no credit card required.
  • Your 14-day free trial starts immediately with full access.
  • A short onboarding picks your role and suggests a first workalong.

2) Run your first workflow

  • Open Workflows and pick a goal — e.g. Enhanced Blog Creation or a Social Media Campaign.
  • Fill the short intake form. Set up a Client first and Workilo pre-fills it from that client's brand and marketing profile.
  • Each phase runs in sequence; you approve at the gates and the finished work lands at the end.

3) Connect your tools (optional)

  • WordPress — publish blog posts directly to your site.
  • Google Analytics 4 / Search Console — pull traffic and ranking data.
  • Meta, Instagram, and Threads — post social content from Settings → Connected Accounts.
  • Slack — get workflow notifications in your channels.

Workalongs

Workalongs are specialized digital workers. Each has a clear role, and they hand off to one another inside workflows so a job moves end-to-end without you re-briefing every step. Your team currently includes twelve workalongs.

Milo — Deck Builder

Turns outlines and data into polished, on-brand slide decks, layouts, and one-pagers.

Kiki — SEO Scout

Keyword research, SERP gap analysis, and content briefs with titles and meta.

Dash — Analytics Pro

Turns GA4 and Search Console into plain-language insights, KPIs, and charts.

Sage — Content Scribe

Long-form writing: blog posts, landing pages, and email, kept on brand voice.

Amber — Social Media Manager

Platform-native posts and scheduling across LinkedIn, X, Instagram, Threads, and more.

Felix — Designer / Artist

Generates on-brand images — featured visuals, social crops, illustrations, and deck art.

Blaze — Sales Agent

Tailored outreach, email sequences, and discovery prep that keep your CRM tidy.

Alex — Ad Manager

Builds and runs paid campaigns across Meta, Google, and LinkedIn — copy, targeting, and reporting.

Rowan — Project Manager

Turns chaos into roadmaps, checklists, and cross-team momentum.

Quinn — Executive Assistant

Keeps calendars tight, meetings useful, and your time protected.

Sunny — Customer Care

Turns support tickets into resolutions and feeds insights back into your docs.

Clive — Founder Mode

Cross-functional strategy and brand judgment that briefs the work before anyone produces it.

Meet each workalong in detail in the team directory.

Workflows

A workflow chains several workalongs together to reach a goal. You start one from the Workflows tab, fill a short intake form, and the workalongs run each phase in order — handing work to the next specialist automatically.

Enhanced Blog Creation

Keyword research → outline → draft → SEO → images → publish to WordPress → social promotion.

Social Media Campaign

Multi-platform campaign brief, platform-native posts, and a publishing schedule.

Multi-Platform Content Adaptation

Take one piece of content and reshape it for every channel with the right format and hashtags.

Newsletter Edition

Brief → research → skeleton → draft → voice check → hero image → companion posts → review.

LinkedIn Prospecting

Import, validate, and score prospects, then generate tailored outreach sequences.

Custom Sales Agent

Build an embeddable AI sales agent for your website, with qualification and escalation rules.

Corporate Event Planner

End-to-end event plan — budget, operations manual, and marketing materials.

Paid Ads & Threads

Facebook Ads campaign build-out and a dedicated Meta Threads publishing workflow.

How workflows run

Every workflow follows the same predictable shape.

Phases

Work runs as a sequence of phases, each handled by the right workalong. You can watch progress in real time.

Approval gates

At key points the workflow pauses for your review before continuing — nothing irreversible happens without your sign-off.

Handoffs

Output from one phase becomes the input to the next, so context carries forward without re-briefing.

Stuck on a phase? A Force advance option lets you skip past it and keep moving. Completed and failed runs are archived in History.

Integrations

Connect the tools you already use. Posting connections live in Settings → Connected Accounts.

  • WordPress — publish blog posts, with images uploaded straight to your media library.
  • Google Analytics 4 / Search Console — pull traffic, rankings, and search insights.
  • Meta, Instagram & Threads — publish social posts via secure OAuth.
  • Slack — receive workflow notifications and updates in your channels.
  • HubSpot — capture leads and sync CRM activity.
  • Google Calendar — book and manage demos.

Plans & billing

Every plan starts with a 14-day free trial — no credit card required (30 days if you book a demo). Usage is measured in tokens, and any top-up tokens you buy carry over and never reset.

Trial — Free
  • 14 days, no card
  • 100K tokens
  • 3 assistants
Pro — $99/mo USD
  • 500K tokens / month
  • 10 assistants
  • 100 documents
Business — $249/mo USD
  • 2M tokens / month
  • Unlimited assistants
  • Unlimited documents
Enterprise — $899/mo USD
  • 10M tokens + unlimited top-ups
  • API access
  • Dedicated support & PIPEDA

Need more tokens?

Buy top-up packs anytime: $10 / 50K·$25 / 150K·$75 / 500K. Unused top-up tokens carry over and never expire. Change plans anytime — see full details on the pricing page.

FAQ

Do I need a credit card to start?

No. The 14-day trial gives full access with no card required.

What's a token?

Tokens measure AI usage. Each plan includes a monthly allowance; top-up packs add more and carry over.

Where is my data hosted?

On Canadian infrastructure, built for PIPEDA and data-sovereignty requirements.

Need help?

Check system status or contact support.

Spin up your digital crew today

No code. No waiting. Just Workilo.

14-day free trial · No credit card required · Cancel anytime — or book a demo for a 30-day trial